*** UPDATE NOTE: ALL WERE APPROVED***

DEC 13 2017 CITY COUNCIL SPECIAL MEETING ***

AGENDA
OXNARD CITY COUNCIL
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY
OXNARD FINANCING AUTHORITY
OXNARD HOUSING AUTHORITY
Council Chambers, 305 West Third Street
December 13, 2017
Special Meeting – 6:00 PM

 

See full agenda here: http://oxnard.granicus.com/GeneratedAgendaViewer.php?view_id=93&event_id=42343

There are 2 items on this agenda that impact Mandalay Bay (our area)

  • SUBJECT: Approval of a Budget Appropriation from Waterways District to Remove/Replace Cypress Trees (5/5/5)
  • SUBJECT: Urgent Request for Assessment District and Other Contract Amendments (5/10/5)

F. REPORTS

Finance Department
2. SUBJECT: Approval of a Budget Appropriation from Waterways District to Remove/Replace Cypress Trees (5/5/5)
RECOMMENDATION: That the City Council: -1. Approve a budget appropriation in the amount of $42,000 for the emergency removal of fifty (50) dead Cypress Trees along Harbor Blvd. in the Waterways Assessment District. -2. Approve a budget appropriation in the amount of $15,000 for irrigation repairs and the replacement of trees with a similar tree and/or plant material along Harbor Boulevard.
Legislative Body: CC Contact: Jim Throop Phone: 385-7475

Document: F2 Staff Report

STAFF REPORT

Overview:

DATE: December 13, 2017
TO: City Council
THROUGH: Greg Nyhoff
City Manager
FROM: Jim Throop
Chief Financial Officer

SUBJECT: Approval of a Budget Appropriation from Waterways District to Remove/Replace
Cypress Trees (5/5/5)

CONTACT: Jim Throop, Chief Financial Officer
Jim.Throop@oxnard.org, 385-7475
RECOMMENDATION:
That the City Council:

  1. Approve a budget appropriation in the amount of $42,000 for the emergency removal of fifty (50) dead Cypress Trees along Harbor Blvd. in the Waterways Assessment District.
  2. Approve a budget appropriation in the amount of $15,000 for irrigation repairs and the replacement of trees with a similar tree and/or plant material along Harbor Boulevard.

BACKGROUND

In the Waterways Assessment District, along the east side of Harbor Boulevard between Eastbourne Bay and Channel Islands Boulevard, the street is lined with Cypress Trees. Fifty (50) of the Cypress trees have died. These dead trees pose a potential risk to public safety. During this past winter season, seven (7) trees fell. During the most recent wind events, an additional two (2) trees fell.

During a recent inspection by City staff, it was noted that the majority of these dead trees are on the side of a slanted hill and may have posed a risk to the public and personal property.

As a result, City staff deemed it necessary to remove the trees immediately in order to alleviate the potential risk. Fifty (50) Cypress trees were removed the week of November 13, 2017. The cost for the removals was $42,000.
Additionally, as a result of the removals, residents requested replanting to provide a sound barrier from the busy roadway. The additional cost for irrigation repairs and replanting will be $15,000.

The Channel Islands Waterfront Homeowners Association has submitted a letter of support for this project, Attachment A.

STRATEGIC PRIORITIES
This agenda item is a routine operational item or does not relate to the four strategic plans adopted by City Council on May 17, 2016.

FINANCIAL IMPACT
The funding for the trees removals and replanting requires additional appropriations in the amount of $57,000 from Waterways Assessment District Fund 121 Fund Balance (Attachment B). The estimated undesignated unreserved fund balance after this appropriation will be
approximately $730,000 based on FY17-18 Budget and preliminary unaudited fund balance for FY16-17.

ATTACHMENTS: (see attachments in staff report pdf)
RE_DEC_13_F2_Staff_Report
Attachment A: CIWHA Correspondence, 11/13/17
Attachment B: Request for Budget Adjustment

READ THE STAFF REPORT: STAFF REPORT


NOTE: YOU MAY SEE A LACK OF MAINTENANCE DUE TO A CHANGE IN LANDSCAPING CONTRACTS

[posted 12/4/17 following notification of the death of Mr. Kaneko and possible closure of Kaneko Landscaping]

At the Special Meeting Agenda ITEM F 3 is in regards to Kaneko contract replacement:
AGENDA
OXNARD CITY COUNCIL
OXNARD COMMUNITY DEVELOPMENT COMMISSION SUCCESSOR AGENCY
OXNARD FINANCING AUTHORITY
OXNARD HOUSING AUTHORITY
Council Chambers, 305 West Third Street
December 13, 2017
Special Meeting – 6:00 PM

The following item will be discussed following the TREE REPLACEMENT ITEM

SUBJECT: Urgent Request for Assessment District and Other Contract Amendments (5/10/5)
RECOMMENDATION: That City Council: -1. Authorize the City Manager to immediately terminate all City agreements with Kaneko Landscaping, Inc. (Kaneko); -2. Authorize the City Manager to award and execute an amendment to the agreement with Garcia’s Landscape Maintenance (Garcia’s) in order to: -a) Add new districts/projects to Garcia’s agreement; -b) Adjust the levels of service based upon negotiated rates; and -c) Amend the rates per district/project in accordance with, at most, Garcia’s bid rates. -3. Approve a resolution creating a one-time exemption from Resolution No. 13,932’s requirement to obtain three (3) price quotations for trade services and authorizing the City Manager to award—for the purposes of providing a) landscape maintenance services to the Waterways Assessment District and b) any other services under any other Kaneko agreement(s) in which no bidding information is available—an agreement or amendment to an existing agreement for up to six (6) months to any licensed company. -4. Approve a budget appropriation in the amount of $13,827 for the current Fiscal Year 2017-18 from fund balance of two Landscape Maintenance Districts for landscape maintenance costs exceeding the current approved budget amount.
Legislative Body: CC Contact: Jim Throop Phone: 385-7475

DEAD TREES On Harbor

Many residents have complained loudly often and for a long time regarding the dead trees on Harbor Blvd.

We want to encourage all homeowners to contact the city, the City Manager the City Council members and the primary contact below.

Primary contact is Jeri Cooper
1-805-200-5334
jeri.cooper@oxnard.org

Contact City Council Members and request that they:

  1. Approve a budget appropriation in the amount of $42,000 for the emergency removal of fifty (50) dead Cypress trees along Harbor Blvd. in the Waterways Assessment District.
  2. Approve a budget appropriation in the amount of $15,000 for irrigation repairs and the replacement of trees with a similar tree and/or plant material along Harbor Blvd.

Oxnard City Council Members:

CITY OF OXNARD

This IS on the agenda for the City Council Meeting on Dec 5th.
Please plan on attending!

CANCELLED DUE TO VENTURA COUNTY FIRE EMERGENCY

Check back soon – the DEC 5 2017 meeting was cancelled

L. REPORTS
Finance Department

1. SUBJECT: Approval of a Budget Appropriation from Waterways District to Remove/Replace Cypress Trees (5/5/5)
RECOMMENDATION: That the City Council:
1. Approve a budget appropriation in the amount of $42,000 for the emergency removal of fifty (50) dead Cypress Trees along Harbor Blvd. in the Waterways Assessment District.
2. Approve a budget appropriation in the amount of $15,000 for irrigation repairs and the replacement of trees with a similar tree and/or plant material along Harbor Boulevard.
Legislative Body: CC Contact: Jim Throop Phone: 385-7475
Document: L1 Staff Report
Document: L1 Presentation

URGENT CALL FOR ACTION

The funding for landscaping comes from the Assessment District fund line item on your property tax bill. The funds from this line item are split between LANDSCAPING & SEAWALL REPAIRS & MAINTENANCE.

The Homeowners Association (CIWHA) has been meeting with the city for YEARS to increase the assessment so that both the seawalls and the landscaping can be
reasonably funded. BOTH are now at critical stages and we are still lacking funding.

THE DEAD TREES are a hazard and while we are happy to see them removed the loss of a sound barrier on Harbor from Channel Islands to Gateshead is equally disturbing considering the number of
years the funding issues have been acknowledged and the amount of time and resources from volunteers to speed things along.

SAVE THE DATE:
This is scheduled to go before City Council on Tuesday December 5th at city hall please try and make it if you can!

The agenda has been posted online:
https://www.oxnard.org/city-councilmeetings/

If you can attend the City Hall meeting please contact:

Keith at Keith@Keith4beach.com
or Debbie at debbiem@companyv.com
for information!


It has come to our attention that a number of homeowners are maintaining the greenstrips because of a number of issues ranging from broken sprinkler heads, dead grass, dying trees, overgrowth etc.

Please report issues rather than try to correct them yourself.

Please post your comments at the bottom of this page!

Or contact Keith directly Keith@keith4beach.com

We also would like to encourage you to try the 311 APP offered by the City of Oxnard:

Oxnard 311 Click for download page
Oxnard 311 helps you stay connected to your City. With Oxnard 311, you can submit a service request – fix a pothole, replace a sign, report graffiti, and more. Your request is instantly routed to the right person in the right department at City Hall. This means your request is responded to quickly and you’ll be notified as soon as the service is complete. Oxnard 311 is also a great way to get City news and emergency notifications.

Hey – we got a rock!

Keith (CIWHOA Landscape Rep) has been asking for a very long time if the city could not do something about protecting the sprinkler apparatus in the greenstrips because they get watered and mowed regularly – not good for little wires and small batteries. Keith has also asked (repeatedly) if there could not be some levels of reporting and accountability…

Look - a Rock!

Look – a Rock!

Close to half of or current assessment money goes to landscaping we certainly want to make sure this is money well spent!

If you have images you would like posted here please note that in your comments and we will get in touch with a way to get them posted.

Comments are moderated due to spammers so your post will not appear right away!

see: http://citizensjournal.us/oxnard-approves-city-mgr-contract-extension-new-ethics-policy-ormond-beach-and-landscaping-deals/

This vendor was selected to maintain eight districts (see handout link below). Bert Perello says this is the same vendor who didn’t provide services adequately, but now at TWICE the price. Tree trimming, fence repair and landscaping quality were issues. Dan Rydburg says the scope is larger and inspection will be stringent. He blamed Oxnard mismanagement, but said he wasn’t involved at the time and may not have all the facts. The vendor has doubled the price and is said to be the lowest-priced “qualified bidder.” A discussion ensued on what constitutes a “qualified bidder.”