Seawall Committee Meeting -04/04/2014

 Update on Kingsbridge Project

Revised Bid Request

It was pretty much agreed that a better price may be available along with a wider choice of competitive bids if additional projects could be grouped into a package.
NEW TIMELINE?

Update on Hemlock Research and Test Plan

Update on pending meeting: HOA, City staff, and Transystems
By 3/15 Ray and Lou to submit RFP to City Council to make first council meeting in April?

REVIEW of TransSystems “Pilot Program” document (Feb 12,2104)

There was a general review of the TranSystem’s oversight proposal for the Hemlock R&D project. Cameron made it clear that TranSystems is flexible on the monitoring portion of the scope as the city (Ray) may be fully qualified and have interest and resources for that. This would allow the City to save some money. In all, the proposal looked to be reasonable in scope and cost.

The concerns that writing an RFP for the standard bid process could not be readily structured through the City because of the need to have 3 methodologies and contractors tested. There may be higher bids because of the small scope of work for each contractor. However, the allure of getting the entire Boise project should enable contractors to cut profit to be competitive at this stage.

The bigger problem is the RFP process does not enable the the City to learn what new technology works best for the site conditions by means of award to multiple contractors. In the present system, the lowest, qualified bidder would get all three segments.

For this reason a meeting with finance and legal is required to find a way to address the R&D aspect.

*** Changes:

This is actually a “pilot program” to prepare for a global RFP for the entire Boise project after the research and monitoring is completed. The idea to see if legal would allow award of up to three top rated teams. Rating would be on “best value” (qualifications and price). As an alternative could the current On-Call contract with Harbor Off-Shore be expanded to compensate them for the effort to Prime (3) “best value” subcontractors and maintain jobsite control, permitting compliance and safety. The City, TranSytems, the HOA, or any combination of above could be responsible for “qualification/selection” of a subconsultant short-list, for use by the Prime, if it helps get past legal hurdles.

It was agreed that the standard bid process does not really apply and that input from the city attorney and finance officer is required.

***Changes:

The results of the pilot program would be used to define and prepare future repair contracts with 2 or 3 proven alternatives to promote competitive bidding.

Community preparedness update :AWAITING TIMELINE UPDATE